TimeEdit

Prerequisites

Module requirements

• UMS
• TimeEdit account

Create TimeEdit settings on templates

Edit a template and apply settings for TimeEdit in order to send data from UMS to TimeEdit

Upload of courses fails if no courses are imported on GetStudents. Verify this with SQL

select distinct Skolefag from ImportFromDB

Description

Enter a name for this setting.

Upload courses

Upload courses from UMS to TimeEdit. This is courses as defined by UMS

Activities/groups upload can not be disabled.

TimeEdit Server connection

All connection information is provided by TimeEdit support.

All information is specific to a customer.

URL (Endpoint)

This URL specifies the endpoint that UMS connects to.

Certificate path

Then XML file you receive from TimeEdit. The certificate must be issued to your school, else you will get this error

Username

Username to access the Webservice URL.

Password

Password to access the Webservice URL.

Employee mail domain

This will be appended to the username to complete a mail address that TimeEdit can use.Example: @inlogic.dk

Students mail domain

This will be appended to the username to complete a mail address that TimeEdit can use. Example: @inlogic.dk

If students are using private mails then leave the field blank and configure metadata where you map general.email with UMS field PrivateMail

Exclude students from classes

Username entered here will prevent them from being member of any activities.

Users will still be uploaded to TimeEdit.

Metadata configuration

Important information TimeEdit has a limit in the database, a maximum of 20 data fields on a timeblock can be returned. If you map too many metadata the integration will fail.

This lets you define which fields in UMS are sent to corresponding fields in TimeEdit.

Create 4 metadata configurations for

• employees
• activities
• courses
• students

Students are predefined by UMS, no setup is needed.

Some fields are predefined for the metadata settings while other are required if you are extracting Timetable blocks.

All fields are from the Students table.

Key name

The name of the field in TimeEdit.

Static text before database field

The text you write in this field will be suffixed to the UMS database field value.

UMS database field

The database field in the UMS table Students.

Static text after database field

The text you write in this field will be postfixed to the UMS database field value.

Required

UMS will not send the record to TimeEdit If this field is empty when it generates the data to send. This will also be logged in to TimeEdit.Log file.

TimeEdit field information

Predefined fields are done by UMS and can not be changed and are needed to enter into Configurator.

Required fields has to be setup in the Configurator program. They have to be setup with the as described below. The UMS field can be changed but it is not recommended.

All predefined and required fields has to be there for the extraction of Timetable blocks to work correctly.

All fields in TimeEdit are case sensitive.

Students

TimeEdit's extid for this object type is "student.<SLI_ID>". SLI ID is from the internal UMS table called SLI and column ID.

Predefined fields

UMS	TimeEdit	Description
ForNavne	person.first_name	First name
Efternavn	person.last_name	Last name
StudieNr	student.init
StudieNr	student.username
	general.email	UMS will fill this field with <Username@Students mail domain> This can be overwritten by manual configuration.

Required fields

UMS	TimeEdit	Description
	person.name	Is a concatenation of first_name and last_name Is only used when fetching data in timetable blocks Do no set this up when creating meta data This has to be setup in TimeEdit

Employees

TimeEdit's extid for this object type is "teacher.<SLI_ID>". SLI ID is from the internal UMS table called SLI and column ID.

Predefined fields

UMS	TimeEdit	Description
ForNavne	person.first_name	First name
Efternavn	person.last_name	Last name
	general.email	UMS will fill this field with <Username@Employee mail domain> This can be overwritten by manual configuration.

Required fields

UMS	TimeEdit	Description
	person.name	Is a concatenation of first_name and last_name Is only used when fetching data in timetable blocks Do no set this up when creating meta data This has to be setup in TimeEdit
	person.init	Username for TimeEdit

Best practice fields

UMS	TimeEdit
MobilePhone	general.phone
WorkMail	general.email

Example

Activity

TimeEdit's extid for this object type is "studentclass.<Aktivitet>"

Predefined fields

UMS	TimeEdit
Aktivitet	studentclass.code
Aktivitet	studentclass.name
Aktivitet	studentclass.no_of_students

Required fields

UMS	TimeEdit	Description
ActivityDescription	studentclass.longdescript	Long description
Kort_Betegnelse	studentclass.shortname	Short description

Example

Courses

TimeEdit's extid for this object type is "course.<Aktivitet>_<Skolefag>"

Predefined fields

UMS	TimeEdit
Aktivitet_Skolefag	course.code
Aktivitet_Skolefag	course.name

Required fields

UMS	TimeEdit	Description
SkoleFag_Kort_Betegnelse	course.shortname	Short description
SkoleFag_betegnelse	course.LongDescript	Long description

Configure Modules > Timetable >Datasource

Create a new datasource in order to get timetable blocks in return from TimeEdit

FAQ

Missing subject / title

Titles in timetable are based on ActivityDescription in UMS (TimeEdit key: studentclass.longdecript).

If bookings are not bound to activities then fill out the comments field in TimeEdit. The Comment field is also displayed on the body text of the booking.

There is no field with ext.id "person.first_name" , "general.email" etc

The missing fields must be configured in the TimeEdit database. You can do this either by making a supportrequest to TimeEdit or download a an administrative tool from TimeEdit, please contact TimeEdit for further information.

How can I test a TimeEdit certificate ?

Download the SoapUI tool and send a soap register-request as shown in the screenshot. If the certificate is registreret correctly at TimeEdit the response will be the key used for 2 factor authentication.