Itslearning

Our itslearning integration is developed for schools that want to avoid hour-long administrative tasks. The integration automatically creates, maintains, and deletes users based on data from your student administrative system. It also creates and maintains group rooms, which teachers and students can use for teaching purposes. The rooms automatically use the language you require and can be categorized according to your needs, making them easier to find. Rooms that are no longer in use are deleted automatically.

Configuration in UMS

This allows users to log into itslearning with the same password they use to access the school’s IT-system. The itslearning integration gives you an easy overview and ensures that the users’ data is always managed correctly, without requiring any manual updates. This frees up time for the IT-department so they can focus on other tasks.

Prerequisites

Module requirements

UMS

What to have ready

• Request a test site from Its learning. It's learning will send username, password and URL for the test site.
• The user must be system Administrator on the test site.
• You must have itslearning give the rights to "manage Enterprise web services" for this administrative user
• As System Administrator will you have access to the following displayed on the image below

Make sure that "Manage API" is enabled, as shown in the image below

Click on "Manage Enterprise web services" as shown in the image below

Fill out in the following points, as shown in the image below.

• Title
• Username (If set to auto-generate, new username will be generated. If set to import, will username be imported from ums)
• Password (If set to auto-generate, new password will be generated. If set to import, will password be imported from ums)
• User profile data (choose which permerts should sync to it's learning)
• System to use must be set to IMS-Enterprise
• URL to service (copy url for it to be used later)
• Username (copy url for it to be used later)
• Password (copy url for it to be used later)

Installation

Open UMS Configurator and go to Template > itslearning. Click the first manage button.

You will now see an overview of your itslearning settings.

itslearning settings

Description

Give the Site settings a name.

Organization settings

Choose the Organization setting you want to use for this site setting.

Users

Username

Choose a column from the students table. Its default is <Not used>. This means that the username will be the same as in Active Directory.

This column will be used as the login.

Delete users

Delete the users when they are no longer active

Keep inactive before deleting

Wait this number of days before deleting inactive users

Template security groups

Check the box to create, update, and delete template security groups that has an itslearning setting attached.

Upload student information

Check these boxes to send and update information on students:

• Address
• Phone
• Mobile Phone
• Private mail

Timetable

Check maintain to make the timetable on users

Check Delete old to cleanup appointments from users calendar

Timetable courses

Check maintain to make the timetable on Activities or courses

Check Delete old to cleanup appointments from activity or course calendar

Upload employee information

Check these boxes to send and update information on employees:

• Address
• Phone
• Mobile Phone
• Private mail

Site

See LMS Settings for options that are not described below.

Language

The language used for a site when it is created

Course category

The category is put on the site when it is created

Activity sites

See Site selection settings

Course sites

See Site selection settings

Organization settings

Description

Give your Organization setting a name.

Service URL

Type your "URL to service" for API connection (contact itslearning to acquire your username or login as an admin on yourschool.itslearning.com, Manage IMS Enterprise web services).

Username

Type your username for API connection (contact itslearning to acquire your username or login as an admin on yourschool.itslearning.com, Manage IMS Enterprise web services).

Password

Type your password for API connection (contact itslearning to acquire your username or login as an admin on yourschool.itslearning.com, Manage IMS Enterprise web services).

Source organization

Type the source organization for API connection (contact itslearning to acquire the source organization).

SQL Criteria

This is an overall SQL sentence that is used when creating groups. It is used in conjunction with the sub account settings. This has no impact on courses being created. If left blank there are no criteria.

Organization API Client ID

Only relevant if you have a contract with itslearning that allows synchronization of timetableblocks

Organization API Client secret

Only relevant if you have a contract with itslearning that allows synchronization of timetableblocks

Use test installation

Enable this to use a test installation instead of production.

Installation ID

This is an ID you set in UMS to specify the multiple organization settings belong to the same itslearning installation.

itslearning installations that has the same URL should normally have the same ID in UMS.

Sub accounts

This section explains how to create a hierarchy in itslearning.

Description

This is an overall SQL sentence that is used when creating groups. It is used in conjunction with the sub account settings. This has no impact on courses being created.

Database field

Select a column from the students table use the contents of that column to build the hierarchy.

SQL Criteria

Select only rows that match the SQL sentence. If left blank there are no criteria.

Example of how UMS will build a hierarchy

All groups will be sorted in the hierarchy. Groups that are not sorted in the hierarchy will be put in 'UMS Groups'.

All template security groups will be created in 'UMS Template Groups'.

Sub accounts Courses

This section explains how to create a hierarchy in itslearning.

Description

This is an overall SQL sentence that is used when creating groups. It is used in conjunction with the sub account settings. This has no impact on courses being created.

Database field

Select a column from the students table use the contents of that column to build the hierarchy.

Database field (Displayname)

Select a column from the students table use the contents of that column as title in the hierarchy. This is dependent on the "Database field".

SQL Criteria

Select only rows that match the SQL sentence. If left blank there are no criteria.

Example of how UMS will build a hierarchy

All groups will be sorted in the hierarchy. Groups that are not sorted in the hierarchy will be put in 'UMS Courses'.

All courses that becomes inactive will be put in 'UMS Courses archive'.

Site Settings

You need to attach a cohort setting to a template. This will tell UMS that cohorts will be created from this template.

Description

Enter a description for this setting.

Template

Enter a template SyncKey that is used when creating courses.

if you are using a course that was created by UMS then remember to prefix the template name with UMSCourse_.

Validation rule: The course template SyncKey must exist, and must refer to a course template, not a regular course.

Working_with_course_templates_in_IMS_ES

For this purpose we need a UMSServiceUser. The synckey for user object has to be the same as the username, UMSServiceUser.

SQL Groups

See LMS Settings for this option.

Group Settings

You need to attach a cohort setting to a template. This will tell UMS that cohorts will be created from this template.

Description

Enter a description for this setting.

Template

Enter a template SyncKey that is used when creating groups.

if you are using a group that was created by UMS then remember to prefix the template name with UMSGroups_.

Validation rule: The group template SyncKey must exist, and must refer to a course template, not a regular group. The option to set the synchronization must be enabled on the customer.

This is done under the settings for course.

Working_with_course_templates_in_IMS_ES

For this purpose we need a UMSServiceUser. The synckey for user object has to be the same as the username, UMSServiceUser.

SQL Groups

See LMS Settings for this option.

FAQ

Is password synchronization between UMS and Itslearning supported?

Short answer: No

Itslearning supports SSO and LDAP

How do I clean up UMS db?

Delete from itslearning_Learners
Delete from itslearning_Teachers
Delete from itslearning_Sites
Delete from itslearning_SubAccount_Courses
Delete from itslearning_Groups
Delete from itslearning_SubAccount
Delete from itslearningTemplateGroups
Update itslearningOrganizationSettings Set UMSCoursesCreated = 0, UMSTemplateGroupsCreated= 0, UMSGroupsCreated = 0, UMSCoursesArchiveCreated = 0

Then run this commands:

itslearning.exe ChangeAllPersonIdentifiersToUserName
itslearning.exe usersonly (run this twice, on 2nd run UMS will detect users with missing sync keys)

Missing uses in Course.

• Check that the course exists
• Check if user exists in It'slearning
• If course exists and user exists but user does not exist in course. Find course, sign up for course then click on participants, click tab hierarchy synchronization, click on find hierarchy, click on Search.

  

  Search for the relevant course, then click "Choose"

  

  Now all participants should be in the relevant course

Trying to set synckey on user but fails

if it says something like "already on another user with the name unknown unknown" it's because the unknown user is in the "Recycle bin"