TimeEditFields

Metadata configuration

Important information TimeEdit has a limit in the database, a maximum of 20 data fields on a timeblock can be returned. If you map too many metadata the integration will fail.

This lets you define which fields in UMS are sent to corresponding fields in TimeEdit.

Create 4 metadata configurations for

• employees
• activities
• courses
• students

Students are predefined by UMS, no setup is needed.

Some fields are predefined for the metadata settings while other are required if you are extracting Timetable blocks.

All fields are from the Students table.

Key name

The name of the field in TimeEdit.

Static text before database field

The text you write in this field will be suffixed to the UMS database field value.

UMS database field

The database field in the UMS table Students.

Static text after database field

The text you write in this field will be postfixed to the UMS database field value.

Required

UMS will not send the record to TimeEdit If this field is empty when it generates the data to send. This will also be logged in to TimeEdit.Log file.

TimeEdit field information when uploading to TimeEdit

Predefined fields are done by UMS and can not be changed and are needed to enter into Configurator.

Required fields has to be setup in the Configurator program. They have to be setup with the as described below. The UMS field can be changed but it is not recommended.

All predefined and required fields has to be there for the extraction of Timetable blocks to work correctly.

All fields in TimeEdit are case sensitive.

Students

TimeEdit's extid for this object type is "student.<SLI_ID>". SLI ID is from the internal UMS table called SLI and column ID.

Predefined fields

UMS	TimeEdit	Description
ForNavne	person.first_name	First name
Efternavn	person.last_name	Last name
StudieNr	student.init
StudieNr	student.username
	general.email	UMS will fill this field with <Username@Students mail domain> This can be overwritten by manual configuration.

Required fields

UMS	TimeEdit	Description
	person.name	Is a concatenation of first_name and last_name Is only used when fetching data in timetable blocks Do no set this up when creating meta data This has to be setup in TimeEdit

Employees

TimeEdit's extid for this object type is "teacher.<SLI_ID>". SLI ID is from the internal UMS table called SLI and column ID.

Predefined fields

UMS	TimeEdit	Description
ForNavne	person.first_name	First name
Efternavn	person.last_name	Last name
	general.email	UMS will fill this field with <Username@Employee mail domain> This can be overwritten by manual configuration.

Required fields

UMS	TimeEdit	Description
	person.name	Is a concatenation of first_name and last_name Is only used when fetching data in timetable blocks Do no set this up when creating meta data This has to be setup in TimeEdit
	person.init	Username for TimeEdit

Best practice fields

UMS	TimeEdit
MobilePhone	general.phone
WorkMail	general.email

Example

Activity

TimeEdit's extid for this object type is "studentclass.<Aktivitet>"

Predefined fields

UMS	TimeEdit
Aktivitet	studentclass.code
Aktivitet	studentclass.name
Aktivitet	studentclass.no_of_students

Required fields

UMS	TimeEdit	Description
ActivityDescription	studentclass.longdescript	Long description
Kort_Betegnelse	studentclass.shortname	Short description

Example

Courses

TimeEdit's extid for this object type is "course.<Aktivitet>_<Skolefag>"

Predefined fields

UMS	TimeEdit
Aktivitet_Skolefag	course.code
Aktivitet_Skolefag	course.name

Required fields

UMS	TimeEdit	Description
SkoleFag_Kort_Betegnelse	course.shortname	Short description
SkoleFag_betegnelse	course.LongDescript	Long description

Example

Required TimeEdit fields when extracting timetable blocks

Fields UMS uses when extracting timetable blocks.

TimeEdit Name	TimeEdit object type	UMS object	Description
studentclass	Object	Activity	Used as activities that are class related
description	Object	Activity	Used as activities that are not class related
description	string	Label	This is a field on the reservation in TimeEdit
BlockType	string	BlockType	This is a field on the reservation in TimeEdit
location	Object	Room	Room or location somewhere in the world
person	Object	Teacher or Student	This can be a student or teacher
comment	string	Comment	This is a field on the reservation in TimeEdit
AbsenceRegistration	bit	AbsenceRegistration	This is a field on the reservation in TimeEdit Allow this timetable block to be seen in UMS absence registration
teacher	Object	Teacher	Needs to be created as person in TimeEdit
student	Object	Student	Needs to be created as person in TimeEdit
group	Object		Can contain students or teachers
course	Object	Course	Used as courses that are class related

studentclass

TimeEdit name	UMS
studentclass.code	Activity
studentclass.longdescript	ActivityDescription
studentclass.shortname	ActivityShortDescription
ActivityID	extid

description (Object)

TimeEdit name	UMS
activity.name	Activity
general.title	ActivityDescription
extid	ActivityID

Location

This can considered as rooms or they can be locations. They will be put in UMS tables as rooms.

TimeEdit name	UMS
general.id	Room ID
general.id	Room number
general.title	Room name

person

TimeEdit name	UMS
person.first_name	FirstName
person.last_name	LastName
person.init	Initials

teacher

TimeEdit name	UMS
person.first_name	FirstName
person.last_name	LastName
person.init	Initials

student

TimeEdit name	UMS
person.first_name	FirstName
person.last_name	LastName

Course

TimeEdit name	UMS
course.code	Course
course.name	CourseDescription
course.shortname	CourseShortDescription
extid	CourseID

Groups

If groups are used then the members will be extracted and added to the timetable blocks.

Timetable block

These 2 fields must be set on the timetable block.

AbsenceRegistration

UMS supports Absence information from TimeEdit.

This is achieved by creating a True/False column on the timetable blocks called "AbsenceRegistration"

When set to True UMS will see the timetable block as Attendance Registration enabled.

Comment

This will be put in the comment field in UMS