Teams: Difference between revisions
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Our Teams integration is developed for schools that want to avoid hour-long administrative tasks. The integration automatically creates, maintains, and deletes users based on data from your student administrative system. It also creates and maintains group rooms, which teachers and students can use for teaching purposes. The rooms automatically use the language you require and can be categorized according to your needs, making them easier to find. Rooms that are no longer in use are deleted automatically. | Our Teams integration is developed for schools that want to avoid hour-long administrative tasks. The integration automatically creates, maintains, and deletes users based on data from your student administrative system. It also creates and maintains group rooms, which teachers and students can use for teaching purposes. The rooms automatically use the language you require and can be categorized according to your needs, making them easier to find. Rooms that are no longer in use are deleted automatically. | ||
=== Configuration in UMS === | ===Configuration in UMS=== | ||
This allows users to log into Teams with the same password they use to access the school’s IT-system. The Teams integration gives you an easy overview and ensures that the users’ data is always managed correctly, without requiring any manual updates. This frees up time for the IT-department so they can focus on other tasks. | This allows users to log into Teams with the same password they use to access the school’s IT-system. The Teams integration gives you an easy overview and ensures that the users’ data is always managed correctly, without requiring any manual updates. This frees up time for the IT-department so they can focus on other tasks. | ||
== Prerequisites == | ==Prerequisites== | ||
=== Module requirements === | ===Module requirements=== | ||
[[UMS]] | [[UMS]] | ||
=== What to have ready === | ===What to have ready=== | ||
[[Microsoft SDS]] (This can only be setup after you have configured UMS and installed the Web program https://downloads.inlogic.dk/inlogic_IMS_sync.zip) | [[Microsoft SDS]] (This can only be setup after you have configured UMS and installed the Web program https://downloads.inlogic.dk/inlogic_IMS_sync.zip) | ||
=== Organization === | ===Organization=== | ||
[[Organization]] | [[Organization]] | ||
== Installation == | ==Installation== | ||
Open UMS Configurator and go to Template > Office 365. Click the first manage button. | Open UMS Configurator and go to Template > Office 365. Click the first manage button. | ||
[[File:Teams Office 365 Template.jpg|none|thumb|640x640px]] | [[File:Teams Office 365 Template.jpg|none|thumb|640x640px]] | ||
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[[File:Teams Office 365 Settings Edit.jpg|none|thumb|640x640px]]You need to set a Teams settings on this Office 365 Setting. Shown in the red square. | [[File:Teams Office 365 Settings Edit.jpg|none|thumb|640x640px]]You need to set a Teams settings on this Office 365 Setting. Shown in the red square. | ||
== Teams settings == | ==Teams settings== | ||
You will now see an overview of your Teams settings.[[File:Teams Settings.jpg|none|thumb|320x320px]]Click '''Add''' or '''Edit'''[[File:Teams Settings Edit.jpg|none|thumb|640x640px]]See [[LMS Settings]] for options that are not described below. | You will now see an overview of your Teams settings.[[File:Teams Settings.jpg|none|thumb|320x320px]]Click '''Add''' or '''Edit'''[[File:Teams Settings Edit.jpg|none|thumb|640x640px]]See [[LMS Settings]] for options that are not described below. | ||
==== Delete Teams options ==== | ====Delete Teams options==== | ||
We recommend that delete options are set to “Manual delete sites”. Do not use “Auto delete when there are no more learners” unless you have a confirmation from the teachers. Once a team is deleted you can’t recover lost files and conversations from a deleted course/team. In some countries like Denmark the school must preserve courses / teams for the whole school period. | We recommend that delete options are set to “Manual delete sites”. Do not use “Auto delete when there are no more learners” unless you have a confirmation from the teachers. Once a team is deleted you can’t recover lost files and conversations from a deleted course/team. In some countries like Denmark the school must preserve courses / teams for the whole school period. | ||
==== Send mail to teachers ==== | ====Send mail to teachers==== | ||
UMS can notify users when they have been added to a SharePoint site, a OneNote Class Notebook or a Team. However, Microsoft School Data Sync always sends mails to users and if you don’t want the system to spam users we recommend an Exchange mail | UMS can notify users when they have been added to a SharePoint site, a OneNote Class Notebook or a Team. However, Microsoft School Data Sync always sends mails to users and if you don’t want the system to spam users we recommend an Exchange mail flow that redirect mails from sender address containing “email.teams.microsoft.com” to another mailbox. | ||
==== Title on course Teams ==== | ====Title on course Teams==== | ||
Select a title from a range of options. It is unlikely that students will understand the meaning of a class named “ukmba18ftsep”, choose a more meaningful title like “Math 3y (ukmba18ftsep)” | Select a title from a range of options. It is unlikely that students will understand the meaning of a class named “ukmba18ftsep”, choose a more meaningful title like “Math 3y (ukmba18ftsep)” | ||
== Template Teams Settings == | ==Template Teams Settings== | ||
You need to attach a teams template setting to a template. This will tell UMS that Teams will be created from this template. | You need to attach a teams template setting to a template. This will tell UMS that Teams will be created from this template. | ||
[[File:Teams Template Settings.jpg|none|thumb|320x320px]] | [[File:Teams Template Settings.jpg|none|thumb|320x320px]] | ||
[[File:Teams Template Settings Edit.jpg|none|thumb|320x320px]] | [[File:Teams Template Settings Edit.jpg|none|thumb|320x320px]] | ||
==== Description ==== | ====Description==== | ||
Enter a description for this setting. | Enter a description for this setting. | ||
==== Hide from address list ==== | ====Hide from address list==== | ||
Enable this to hide teams from address list. | Enable this to hide teams from address list. | ||
==== SQL Groups ==== | ====SQL Groups==== | ||
See [[LMS Settings]] for this option. | See [[LMS Settings]] for this option. | ||
== FAQ == | ==FAQ== | ||
Revision as of 12:55, 7 December 2018
Our Teams integration is developed for schools that want to avoid hour-long administrative tasks. The integration automatically creates, maintains, and deletes users based on data from your student administrative system. It also creates and maintains group rooms, which teachers and students can use for teaching purposes. The rooms automatically use the language you require and can be categorized according to your needs, making them easier to find. Rooms that are no longer in use are deleted automatically.
Configuration in UMS
This allows users to log into Teams with the same password they use to access the school’s IT-system. The Teams integration gives you an easy overview and ensures that the users’ data is always managed correctly, without requiring any manual updates. This frees up time for the IT-department so they can focus on other tasks.
Prerequisites
Module requirements
What to have ready
Microsoft SDS (This can only be setup after you have configured UMS and installed the Web program https://downloads.inlogic.dk/inlogic_IMS_sync.zip)
Organization
Installation
Open UMS Configurator and go to Template > Office 365. Click the first manage button.
You will now see an overview of your Office 365 settings.
You need to set a Teams settings on this Office 365 Setting. Shown in the red square.
Teams settings
You will now see an overview of your Teams settings.
Click Add or Edit
See LMS Settings for options that are not described below.
Delete Teams options
We recommend that delete options are set to “Manual delete sites”. Do not use “Auto delete when there are no more learners” unless you have a confirmation from the teachers. Once a team is deleted you can’t recover lost files and conversations from a deleted course/team. In some countries like Denmark the school must preserve courses / teams for the whole school period.
Send mail to teachers
UMS can notify users when they have been added to a SharePoint site, a OneNote Class Notebook or a Team. However, Microsoft School Data Sync always sends mails to users and if you don’t want the system to spam users we recommend an Exchange mail flow that redirect mails from sender address containing “email.teams.microsoft.com” to another mailbox.
Title on course Teams
Select a title from a range of options. It is unlikely that students will understand the meaning of a class named “ukmba18ftsep”, choose a more meaningful title like “Math 3y (ukmba18ftsep)”
Template Teams Settings
You need to attach a teams template setting to a template. This will tell UMS that Teams will be created from this template.
Description
Enter a description for this setting.
Hide from address list
Enable this to hide teams from address list.
SQL Groups
See LMS Settings for this option.