Exam Handling: Difference between revisions

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=== Get Exams ===
=== Get Exams ===
For admin systems that supports export of exams to UMS (currently only EASY), the data source need to be setup.
For admin systems that supports export of exams to UMS (currently only EASY), the data source need to be setup.
[[File:Examdatasources.png|none|thumb]]
[[File:Examdatasources.png|none|frame]]
[[File:Examdatasourceedit.png|none|thumb]]
 
The purpose of this data export is to supply the exam admins in UMS with prefilled exams from the admin-system. Also remember to schedule the \Usermanagement\getexams.exe on a UMS server (one run per day should be sufficient.
 
=== Service configuration ===
=== Service configuration ===
The Exam service is responsible for maintaining upcoming Exams.
The Exam service is responsible for maintaining upcoming Exams.


The service is run every 5 mins. UMS needs to have a server name entered for the server on which the service is allowed to run on.
The service is run every 5 mins. UMS needs to have a server name entered for the server on which the service is allowed to run on.
[[File:Examservicesetup.png|none|thumb]]
[[File:Examservicesetup.png|none|frame]]


=== Editor access and exam-drive ===
=== Editor access and exam-drive ===
Line 55: Line 51:


=== AD Groups ===
=== AD Groups ===
Add one or more AD groups with editor access to Exams.
Add one or more AD groups with editor access to Exams.[[File:Examgorupwitheditrights.png|none|thumb]]
[[File:Examgorupwitheditrights.png|none|thumb]]


==== Display Name ====
==== Display Name ====
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Enter a valid UNC path, and which drive letter is used for domain machine logins. If domain machines are used for exams, the exam login script will map the drive letter during exams.  
Enter a valid UNC path, and which drive letter is used for domain machine logins. If domain machines are used for exams, the exam login script will map the drive letter during exams.  


(Must contains final upload foldername)  
(Must contains final upload folder name)  


==== Serviceaccount ====
==== Service account ====
The service account must have full access rights on the inserted UNC Path[[File:Examuncpath.png|none|thumb]]
The service account must have full access rights on the inserted UNC Path[[File:Examuncpath.png|none|frame]]


=== Exam rights ===
=== Exam rights ===
UMS Exam right is built on a combination of AD groups. And setting is controlled under ”Modules\Exam”.
UMS Exam right is built on a combination of AD groups. And setting is controlled under ”Modules\Exam”.
[[File:Examrights.png|none|thumb]]
[[File:Examrights.png|none|frame]]


=== Internet access groups ===
=== Internet access groups ===
This option controls which types of internet access that are available to choose from when creating the exams.
This option controls which options of internet access that are available to choose from when creating the exams.
[[File:Examinternetaccessgroups.png|none|thumb]]
 
[[File:Examinternetaccessgroups2.png|none|thumb]]
The options are defined on the firewall that can read AD-groups.
 
Internet access groups are presented to editors when creating the exam
 
The chosen AD group needs to match a rule on the school’s firewall. The UMS Exam service controls the membership of the chosen group, and the Firewall controls the rules associated the group.
[[File:Examinternetaccessgroups.png|none|frame]]
[[File:Examinternetaccessgroups2.png|none|frame]]
 
==== Description ====
Insert a description which is displayed to editors
 
==== Active Directory group to put users in ====
A predefined AD-group which the Exam service will put exam members into during the exam period


The chosen AD group needs to match a rule on the school’s firewall. The “only” UMS Exam controls is membership of the chosen group, and the Firewall controls the rules associated the group.
==== Active Directory group with access to this setting ====
Editors must a member of this AD-group to view this setting in the Exam handling interface. (Option, leave blank for all editors to view)


=== Exam rules ===
=== Exam rules ===
Exam rules is a part of Exam login script used on domain machines. The rules entered here is displayed to the user when the user logins to an exam.
Exam rules is a part of Exam login script used on domain machines. The rules entered here is displayed to the exam member when they login to an exam.
[[File:Examrules.png|none|thumb]]
[[File:Examrules.png|none|frame]]


Every rule can be created in both Danish and English if needed. Also the rule-text supports variables which are replaced with corresponding values at login time, for a more personalized message.
Every rule can be created in both Danish and English if needed. Also the rule-text supports variables which are replaced with corresponding values at login time, for a more personalized message.
[[File:Exammergelettereditor.png|none|thumb]]
[[File:Exammergelettereditor.png|none|frame]]


=== Exam shared folder ===
=== Exam shared folder ===
It is possible to have a special shared folder for all users on exam.
It is possible to have a special shared folder for all users on exam.
[[File:Examsharedfolder.png|none|thumb]]
[[File:Examsharedfolder.png|none|frame]]


==== Description ====
Enter a description for the exam admins. For access group use the global Exam group (described later), so that only users on an active exam have access.
Enter a description for the exam admins. For access group use the global Exam group (described later), so that only users on an active exam have access.


Enter a valid UNC path and drive letter.
==== Active Directory group to put users in (members) ====
Predefined AD-group where the selected exam members will be added to during exam period
 
==== Active Directory group with access to this setting (editors) ====
Editors must a member of this AD-group to view this setting in the Exam handling interface. (Option, leave blank for all editors to view)
 
==== Drive ====
Select a drive letter for the shared folder. (Can not be the same as upload folder drive letter).
 
==== UNC ====
Enter a valid UNC path and drive letter. (Only works on domain machines.)


On the UNC path it is important to make sure that only members of the exam-group have access (typically read only), and the users that should maintain the content of the folder should have full-access or similar.
Members of the access group defined should only have read access.


Only works on domain machines.
Editors should have read/write or full control to this UNC path.


=== Exam home drives ===
=== Exam home drives ===
It is possible to limit the exam users access to their own home drive.
It is possible to limit the exam users access to their own home drive.
[[File:Examhomedrives.png|none|thumb]]
[[File:Examhomedrives.png|none|frame]]
 
==== Description ====
Enter a description for the option
 
==== Active Directory group to put users in (members) ====
Predefined AD-group where the selected exam members will be added to during exam period


Remember that the chosen group has to added with no-access right to the UNC path were the users homedrives is located, is you want to restrict access.
Remember that the chosen group has to added with no-access right to the UNC path were the users homedrives is located, is you want to restrict access.


Only works on domain machines.
Only works on domain machines.
==== Active Directory group with access to this setting (editors) ====
Editors must a member of this AD-group to view this setting in the Exam handling interface. (Option, leave blank for all editors to view)


=== Printers ===
=== Printers ===
The option allows to choose which printers are mapped when a user login to a exam.
The option allows to choose which printers are mapped when a user login to an exam.
[[File:Examprinterssettings.png|none|thumb]]
[[File:Examprinterssettings.png|none|frame]]


Enter a description to display to the exam admins. Also choose whether already connected network printers should be removed before connecting the exam printers.
==== Description ====
[[File:Examselectprinters.png|none|thumb]]
Enter a description for the setting


Under “Select printers” you can add the network printers you want to be connected during an exam. Also it is possible to select the default printer.
==== Active Directory group to put users in (members) ====
Predefined AD-group where the selected exam members will be added to during exam period


Only works on domain machines.
Only works on domain machines.


=== Exam settings ===
==== Active Directory group with access to this setting (editors) ====
These are the global exam settings for UMS.
Editors must a member of this AD-group to view this setting in the Exam handling interface. (Option, leave blank for all editors to view)
[[File:Examsettings.png|none|thumb]]


Enter how many minutes, before the real start time of the exam the settings should take effect.
==== Remove all other network printers ====
Will remove all other network printers not selected in "select printers"


Enter which group should hold all exam users. The group is also used by UMS for determining which users that are participating on an exam at a given time.
==== Select printers ====
[[File:Examselectprinters.png|none|frame]]


== Technical settings ==
Under “Select printers” you can add the network printers you want to be connected during an exam. Also it is possible to select as the default printer.


=== EASY-C ===
Only works on domain machines.
Forbindelse til EASY-C
[[File:Exameasyc.png|none|thumb]]


Server, SID Port number og Easy-C skal stå som på skærmbilledet
=== Exam settings ===
These are the global exam settings for UMS.
[[File:Examsettings.png|none|frame]]


Username og Password er for at logge ind i EASY-C brugernavnet bestemmer hvilken kunde man forbinder til.
==== Minutes before start ====
Enter how many minutes, before the real start time of the exam the settings should take effect.


Prefix activities: Er en tekststreng der bliver sat foran de hold/aktiviteter som de studerende er på. Dette er/kan være nødvendigt hvis man f.eks. trækker fra flere EASY-C ned i samme UMS database.
(Members will be added to defined AD-groups)


Days back: Hvor langt tilbage skal den kigge efter gamle eksamener
==== Maximum upload file size ====
Exam material files can not be above this size per file


Days ahead: Hvor lang tid inden offenliggørelses dato’en skal man kunne finde den på UMS web
==== Exam group ====
Predefined AD-group that will contain all exam members (students) during exam period.


=== SIS ===
==== Send mail to this address when exam is created or deleted ====
Forbindelse til SIS
Service-account must have a mail setting for this to work
[[File:Examsis.png|none|thumb]]


Server: DNS eller IP til Oracle server
== Technical settings ==
 
SID: Navnet på SIS databasen
 
Username og Password er for at logge ind i SIS brugernavnet bestemmer hvilken kunde man forbinder til.
 
Prefix activities: Er en tekststreng der bliver sat foran de hold/aktiviteter som de studerende er på. Dette er/kan være nødvendigt hvis man f.eks. trækker fra flere SIS ned i samme UMS database.
 
Days back: Hvor langt tilbage skal den kigge efter gamle eksamener
 
Days ahead: Hvor lang tid inden offenliggørelses dato’en skal man kunne finde den på UMS web


== FAQ ==
== FAQ ==

Latest revision as of 09:16, 9 September 2024

With Exam Handling, all permissions to the exam are controlled automatically, making sure students only have access to the drives and/or internet that relevant to them during the exam. For instance, it is possible to give students access to a designated exam folder, to which the teacher has uploaded relevant materials. This makes preparations and the exam itself run smoothly. Through the module, the school’s administrative staff and teachers and handle a long list of tasks related to the exam, without having to involve the IT-department. The only thing the IT-department has to configure are the groups of people who can access the Exam Handling module.

Through the user-friendly interface, the users can handle exams from start to finish. When you open Exam Handling, you see a simple menu, which allows you to edit a planned exam, even after it has begun – as well as to create or transfer an exam.

Prerequisites

Supported administrative systems

All, if exams are create manually.

SIS, EASY if exams should be maintained automatic.

Module requirements

UMS

UMS Academic Web

Additional functionality

If Internet access is desired limited, firewall is required that utilizes AD-group storage.

Testing after setup

Able to create an exam and files are being copied to exam drive.

Login as a student that has exan, verify the nessesary access to files according to the exam.

What to have ready

Active Directory should be maintanced.

AD that support firewall.

Access to the AD.

usrname and password with read access to all tables for the admin system.

Installation

The UMS Exam consists of a collaboration between AD security groups, login script and Firewall rules. If exam is held by users without access to domain machines, it’s still possible to use UMS Exam. The difference between domain machines and not will be marked in this manual.

Get Exams

For admin systems that supports export of exams to UMS (currently only EASY), the data source need to be setup.

Service configuration

The Exam service is responsible for maintaining upcoming Exams.

The service is run every 5 mins. UMS needs to have a server name entered for the server on which the service is allowed to run on.

Editor access and exam-drive

Access to the Exam module, is granted though membership of AD group(s).

The settings can be found under “Web setup\Exam”:

AD Groups

Add one or more AD groups with editor access to Exams.

Display Name

Choose a saying name for the access group. It is presented to editors in web

Group

Select the AD user group with editor member

Users Group

???

UNC Upload path

Upload settings is used for setting up a temporary exam-home drive for the exam-participants. This drive is typically used for uploading the assignments for the individual exams. Every exam gets its own folder where assignments is placed per exam.

Enter a valid UNC path, and which drive letter is used for domain machine logins. If domain machines are used for exams, the exam login script will map the drive letter during exams.

(Must contains final upload folder name)

Service account

The service account must have full access rights on the inserted UNC Path

Exam rights

UMS Exam right is built on a combination of AD groups. And setting is controlled under ”Modules\Exam”.

Internet access groups

This option controls which options of internet access that are available to choose from when creating the exams.

The options are defined on the firewall that can read AD-groups.

Internet access groups are presented to editors when creating the exam

The chosen AD group needs to match a rule on the school’s firewall. The UMS Exam service controls the membership of the chosen group, and the Firewall controls the rules associated the group.

Description

Insert a description which is displayed to editors

Active Directory group to put users in

A predefined AD-group which the Exam service will put exam members into during the exam period

Active Directory group with access to this setting

Editors must a member of this AD-group to view this setting in the Exam handling interface. (Option, leave blank for all editors to view)

Exam rules

Exam rules is a part of Exam login script used on domain machines. The rules entered here is displayed to the exam member when they login to an exam.

Every rule can be created in both Danish and English if needed. Also the rule-text supports variables which are replaced with corresponding values at login time, for a more personalized message.

Exam shared folder

It is possible to have a special shared folder for all users on exam.

Description

Enter a description for the exam admins. For access group use the global Exam group (described later), so that only users on an active exam have access.

Active Directory group to put users in (members)

Predefined AD-group where the selected exam members will be added to during exam period

Active Directory group with access to this setting (editors)

Editors must a member of this AD-group to view this setting in the Exam handling interface. (Option, leave blank for all editors to view)

Drive

Select a drive letter for the shared folder. (Can not be the same as upload folder drive letter).

UNC

Enter a valid UNC path and drive letter. (Only works on domain machines.)

Members of the access group defined should only have read access.

Editors should have read/write or full control to this UNC path.

Exam home drives

It is possible to limit the exam users access to their own home drive.

Description

Enter a description for the option

Active Directory group to put users in (members)

Predefined AD-group where the selected exam members will be added to during exam period

Remember that the chosen group has to added with no-access right to the UNC path were the users homedrives is located, is you want to restrict access.

Only works on domain machines.

Active Directory group with access to this setting (editors)

Editors must a member of this AD-group to view this setting in the Exam handling interface. (Option, leave blank for all editors to view)

Printers

The option allows to choose which printers are mapped when a user login to an exam.

Description

Enter a description for the setting

Active Directory group to put users in (members)

Predefined AD-group where the selected exam members will be added to during exam period

Only works on domain machines.

Active Directory group with access to this setting (editors)

Editors must a member of this AD-group to view this setting in the Exam handling interface. (Option, leave blank for all editors to view)

Remove all other network printers

Will remove all other network printers not selected in "select printers"

Select printers

Under “Select printers” you can add the network printers you want to be connected during an exam. Also it is possible to select as the default printer.

Only works on domain machines.

Exam settings

These are the global exam settings for UMS.

Minutes before start

Enter how many minutes, before the real start time of the exam the settings should take effect.

(Members will be added to defined AD-groups)

Maximum upload file size

Exam material files can not be above this size per file

Exam group

Predefined AD-group that will contain all exam members (students) during exam period.

Send mail to this address when exam is created or deleted

Service-account must have a mail setting for this to work

Technical settings

FAQ

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