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===Institution numbers===
===Institution numbers===
Enter a list of institution number to extract from.
Enter a list of institution number to extract from.
=== API Access rights needed for data extraction ===
{| class="wikitable"
|Endpoint
|Expands
|Comments
|-
|/aktiviteter
|fag,aktivitetsplaceringer,fagplaceringer
|
|-
|/medarbejdere
|ansettelser,afdelinger
|
|-
|/elever
|uddannelser,afdelinger
|
|-
|/uddannelse
|
|
|-
|/fag
|
|
|-
|/instskema
|
|Only used when extracting Timetable
|-
|/lokaler
|
|Only used when extracting Timetable
|-
|/billeder
|
|Only used when uploading pictures
|}


===[[AdminServers/Export Settings|Export settings]]===
===[[AdminServers/Export Settings|Export settings]]===
Line 18: Line 57:
===Data Extraction===
===Data Extraction===


====Contact Information data mapping====
====Set User deactivation in Uddata+====
If students are suddenly missing in data extraction from Uddata+, check the systemsettings in Uddata+.
 
Below setting in Uddata prevents user extraction in API 5 days after Activity_Enddate.
 
[[File:Uddata.png|896x896px]]
<br />
===Data mapping===
{| class="wikitable"
{| class="wikitable"
|+
|+Employees
Employees
!Admin system
!UDDATA
!UMS
!UMS
!Remarks
|-
|indi_id
|UMS_IDFromAdministrativeSystem
|
|-
|indi_id
|IDFromAdministrativeSystem
|
|-
|Fornavn
|Fornavn
|
|-
|EFTERNAVN
|EFTERNAVN
|
|-
|initialer
|StudieNr
|
|-
|cpr_nr
|CPR
|
|-
|cpr_nr
|BirthDay
|First 6 numbers
|-
|initialer
|AlternateAdminSystem_ID
|
|-
|afdel_id
|AktivitetsID
|
|-
|afdeling
|Aktivitet
|
|-
|Departments.beskrivelse
|ActivityDisplayName
|If null then use Departments.afdeling
|-
|Departments.beskrivelse
|ActivityDescription
|
|-
|Departments.kortnavn
|Kort_Betegnelse
|
|-
|Departments.startDato
|StartDato
|
|-
|Departments.slutDato
|SlutDato
|
|-
|Departments.startDato
|Aktiviteter_STARTDATO
|
|-
|Departments.slutDato
|Aktiviteter_SlutDato
|
|-
|Employments.gyldig_fra
|Employment_StartDate
|
|-
|Employments.gyldig_til
|Employment_EndDate
|
|-
|postnummer
|Postnummer
|
|-
|sted
|City
|
|-
|gade
|Adresse
|
|-
|co
|COAddress
|
|-
|Departments.afdel_id
|DepartmentID
|
|-
|Departments.afdeling
|DepartmentCode
|
|-
|Departments.afdeling
|Department
|
|-
|Departments.beskrivelse
|DepartmentDescription
|
|-
|Departments.kortnavn
|DepartmentShortName
|
|-
|InstitutionNumber
|Skolekode
|
|-
|Employments.ansvarsomrade
|Employee_ResponsibilityArea
|
|-
|medarbejdertype
|Employee_JobEmployment_Description
|
|-
|Departments.PrimaerAfd
|PrimaryEmployment
|
|-
|unilogin
|UniLogin
|
|-
|PrimaryPhone (PRIT)
|PrivateMobilePhone
|
|-
|-
|MT
|MT
|PrivateMobilePhone
|PrivateMobilePhone
|Used if primary phone is empty
|-
|-
|MT
|MT
|MobilePhone
|MobilePhone
|Used if primary phone is empty
|-
|-
|AT
|AT
|WorkPhoneNumber
|WorkPhoneNumber
|
|-
|-
|PT
|PT
|PhoneNumber
|PhoneNumber
|
|-
|Primary mail (PRIM)
|PrivateMail
|
|-
|-
|PM
|PM
|PrivateMail
|PrivateMail
|Used if primary mail is empty
|-
|-
|MA
|MA
|WorkMobilePhone
|WorkMobilePhone
|
|-
|-
|AM
|AM
|WorkMail
|WorkMail
|
|-
|Ø
|OtherInfo
|
|-
|Ø1
|ExtraField1
|
|-
|Ø2
|ExtraField2
|
|-
|titel
|Employee Description
|
|}
|}
{| class="wikitable"
{| class="wikitable"
|+
|+
Students
Students
!UDDATA
!Admin system
!UMS
!UMS
!Remarks
|-
|indi_id
|UMS_IDFromAdministrativeSystem
|
|-
|indi_id
|IDFromAdministrativeSystem
|
|-
|Fornavn
|Fornavn
|
|-
|EFTERNAVN
|EFTERNAVN
|
|-
|indi_id
|StudieNr
|
|-
|cpr_nr
|CPR
|
|-
|cpr_nr
|BirthDay
|First 6 numbers
|-
|postnummer
|Postnummer
|
|-
|sted
|City
|
|-
|gade
|Adresse
|
|-
|co
|COAddress
|
|-
|Activities.akti
|AktivitetsID
|
|-
|Activities.aktivitet
|Aktivitet
|
|-
|Activities.aktivitet
|ActivityDisplayName
|
|-
|Activities.betegnelse
|ActivityDescription
|
|-
|Activities.kort_betegnelse
|Kort_Betegnelse
|
|-
|Activities.lms
|Aktivitet_LMS
|
|-
|ActivityEnrollments.startdato
|StartDato
|
|-
|ActivityEnrollments.slutdato
|SlutDato
|Use Educations.afgangsdato if it lowest
Use ActivityEnrollments.slutdato if it lowest
Use Activities.slutdato if its lowest
|-
|Activities.startdato
|Aktiviteter_STARTDATO
|
|-
|Activities.slutdato
|Aktiviteter_SlutDato
|
|-
|Activities.ActivityDepartmentName
|ActivityDepartmentName
|
|-
|Activities.ActivityDepartmentNameShort
|ActivityDepartmentNameShort
|
|-
|unilogin
|UniLogin
|
|-
|Educations.coesa
|COSA_FORMAL
|
|-
|Educations.coesa_betegnelse
|Education
|
|-
|Educations.coesa_kort_betegnelse
|EducationDescriptionShort
|
|-
|Educations.betegnelse
|EducationDescription
|
|-
|Educations.uddannelse_id
|EducationID
|
|-
|Educations.uddannelseversion
|EducationVersion
|
|-
|Students_Educations.studiestartDato
|StudyStart_Education
|
|-
|Students_Educations.afgangsdato
|StudyEnd_Education
|
|-
|Students_Educations.forventet_slutdato
|Expected_EducationEndDate
|
|-
|Stamhold.aktivitet
|HomeGroupName
|
|-
|Stamhold.aktivitet
|Klassebetegnelse
|
|-
|Departments.afdel_id
|DepartmentID
|
|-
|Departments.afdeling
|DepartmentCode
|
|-
|Departments.afdeling
|Department
|
|-
|Departments.beskrivelse
|DepartmentDescription
|
|-
|Departments.kortnavn
|DepartmentShortName
|
|-
|InstitutionNumber
|Skolekode
|
|-
|SchoolCourse.skoleforloeb
|SKOLEFORLOB
|
|-
|SchoolCourse.skoleperiode
|SKOLEPERIODE
|
|-
|SchoolCourse.startDato
|ELEV_I_SKOLEFORLOB_StartDato
|
|-
|SchoolCourse.slutdato
|ELEV_I_SKOLEFORLOB_SlutDato
|
|-
|PrimaryPhone (PRIT)
|PrivateMobilePhone
|
|-
|-
|MT
|MT
|PrivateMobilePhone
|PrivateMobilePhone
|Used if primary phone is empty
|-
|-
|MT
|MT
|MobilePhone
|MobilePhone
|Used if primary phone is empty
|-
|-
|PT
|PT
|PhoneNumber
|PhoneNumber
|
|-
|Primary mail (PRIM)
|PrivateMail
|
|-
|-
|PM
|PM
|PrivateMail
|PrivateMail
|Used if primary mail is empty
|-
|Ø
|OtherInfo
|
|-
|Ø1
|ExtraField1
|
|-
|Ø2
|ExtraField2
|
|-
|titel
|Employee_Description
|
|}
===Template criteria mapping===
{| class="wikitable"
|+Employees
!Admin system
!UMS
!Picture from admin system
!Remarks
|-
|Institutions kode
|Institution number
|
|
|-
|Afdeling
|Department
|
|
|-
|Ansvarsområde
|Responsibility area
|
|
|-
|medarbejdertype
|Job employment description
|
|
|}
{| class="wikitable"
|+Students
!Admin system
!UMS
!Picture from admin system
!Remarks
|-
|Institutions kode
|Institution number
|
|
|-
|Cøsa (Uddannelses kode)
|Cosa Number
|
|
|-
|Afdeling
|Department
|
|
|-
|Stamhold
|Homegroup
|
|
|-
|Aktivitets afdeling
|Activity department
|
|
|-
|Aktivitets afdeling kort
|Activity department short
|
|
|-
|Skole forløb
|Skole forløb
|
|
|-
|Skole periode
|Skole periode
|
|
|}
|}
===Requirements for extracting to UMS===
====Staff====
Must have a CPR
Employment start date must be entered
Employment end date if entered and lower than today + keep alive then he won't be extracted
====Student====
Must have a CPR
Education start date is used if entered otherwise it uses indmeldelsesdato
Educations end date if entered and lower than today + keep alive then he won't be extracted
===== Activity enrollment enabled =====
These are added if enabled:
Enrollment start date if entered and lower than today + keep alive then he won't be extracted
Enrollment end date if entered and lower than today + keep alive then he won't be extracted. (If Educations end date is lower then this is used)

Latest revision as of 12:26, 20 August 2025

Username

Username to access webservices.

This information in given by IST

Password

Password to access webservices.

This information in given by IST

Institution numbers

Enter a list of institution number to extract from.

API Access rights needed for data extraction

Endpoint Expands Comments
/aktiviteter fag,aktivitetsplaceringer,fagplaceringer
/medarbejdere ansettelser,afdelinger
/elever uddannelser,afdelinger
/uddannelse
/fag
/instskema Only used when extracting Timetable
/lokaler Only used when extracting Timetable
/billeder Only used when uploading pictures

Export settings

Data Extraction

Set User deactivation in Uddata+

If students are suddenly missing in data extraction from Uddata+, check the systemsettings in Uddata+.

Below setting in Uddata prevents user extraction in API 5 days after Activity_Enddate.


Data mapping

Employees
Admin system UMS Remarks
indi_id UMS_IDFromAdministrativeSystem
indi_id IDFromAdministrativeSystem
Fornavn Fornavn
EFTERNAVN EFTERNAVN
initialer StudieNr
cpr_nr CPR
cpr_nr BirthDay First 6 numbers
initialer AlternateAdminSystem_ID
afdel_id AktivitetsID
afdeling Aktivitet
Departments.beskrivelse ActivityDisplayName If null then use Departments.afdeling
Departments.beskrivelse ActivityDescription
Departments.kortnavn Kort_Betegnelse
Departments.startDato StartDato
Departments.slutDato SlutDato
Departments.startDato Aktiviteter_STARTDATO
Departments.slutDato Aktiviteter_SlutDato
Employments.gyldig_fra Employment_StartDate
Employments.gyldig_til Employment_EndDate
postnummer Postnummer
sted City
gade Adresse
co COAddress
Departments.afdel_id DepartmentID
Departments.afdeling DepartmentCode
Departments.afdeling Department
Departments.beskrivelse DepartmentDescription
Departments.kortnavn DepartmentShortName
InstitutionNumber Skolekode
Employments.ansvarsomrade Employee_ResponsibilityArea
medarbejdertype Employee_JobEmployment_Description
Departments.PrimaerAfd PrimaryEmployment
unilogin UniLogin
PrimaryPhone (PRIT) PrivateMobilePhone
MT PrivateMobilePhone Used if primary phone is empty
MT MobilePhone Used if primary phone is empty
AT WorkPhoneNumber
PT PhoneNumber
Primary mail (PRIM) PrivateMail
PM PrivateMail Used if primary mail is empty
MA WorkMobilePhone
AM WorkMail
Ø OtherInfo
Ø1 ExtraField1
Ø2 ExtraField2
titel Employee Description
Students
Admin system UMS Remarks
indi_id UMS_IDFromAdministrativeSystem
indi_id IDFromAdministrativeSystem
Fornavn Fornavn
EFTERNAVN EFTERNAVN
indi_id StudieNr
cpr_nr CPR
cpr_nr BirthDay First 6 numbers
postnummer Postnummer
sted City
gade Adresse
co COAddress
Activities.akti AktivitetsID
Activities.aktivitet Aktivitet
Activities.aktivitet ActivityDisplayName
Activities.betegnelse ActivityDescription
Activities.kort_betegnelse Kort_Betegnelse
Activities.lms Aktivitet_LMS
ActivityEnrollments.startdato StartDato
ActivityEnrollments.slutdato SlutDato Use Educations.afgangsdato if it lowest

Use ActivityEnrollments.slutdato if it lowest

Use Activities.slutdato if its lowest

Activities.startdato Aktiviteter_STARTDATO
Activities.slutdato Aktiviteter_SlutDato
Activities.ActivityDepartmentName ActivityDepartmentName
Activities.ActivityDepartmentNameShort ActivityDepartmentNameShort
unilogin UniLogin
Educations.coesa COSA_FORMAL
Educations.coesa_betegnelse Education
Educations.coesa_kort_betegnelse EducationDescriptionShort
Educations.betegnelse EducationDescription
Educations.uddannelse_id EducationID
Educations.uddannelseversion EducationVersion
Students_Educations.studiestartDato StudyStart_Education
Students_Educations.afgangsdato StudyEnd_Education
Students_Educations.forventet_slutdato Expected_EducationEndDate
Stamhold.aktivitet HomeGroupName
Stamhold.aktivitet Klassebetegnelse
Departments.afdel_id DepartmentID
Departments.afdeling DepartmentCode
Departments.afdeling Department
Departments.beskrivelse DepartmentDescription
Departments.kortnavn DepartmentShortName
InstitutionNumber Skolekode
SchoolCourse.skoleforloeb SKOLEFORLOB
SchoolCourse.skoleperiode SKOLEPERIODE
SchoolCourse.startDato ELEV_I_SKOLEFORLOB_StartDato
SchoolCourse.slutdato ELEV_I_SKOLEFORLOB_SlutDato
PrimaryPhone (PRIT) PrivateMobilePhone
MT PrivateMobilePhone Used if primary phone is empty
MT MobilePhone Used if primary phone is empty
PT PhoneNumber
Primary mail (PRIM) PrivateMail
PM PrivateMail Used if primary mail is empty
Ø OtherInfo
Ø1 ExtraField1
Ø2 ExtraField2
titel Employee_Description

Template criteria mapping

Employees
Admin system UMS Picture from admin system Remarks
Institutions kode Institution number
Afdeling Department
Ansvarsområde Responsibility area
medarbejdertype Job employment description
Students
Admin system UMS Picture from admin system Remarks
Institutions kode Institution number
Cøsa (Uddannelses kode) Cosa Number
Afdeling Department
Stamhold Homegroup
Aktivitets afdeling Activity department
Aktivitets afdeling kort Activity department short
Skole forløb Skole forløb
Skole periode Skole periode

Requirements for extracting to UMS

Staff

Must have a CPR

Employment start date must be entered

Employment end date if entered and lower than today + keep alive then he won't be extracted

Student

Must have a CPR

Education start date is used if entered otherwise it uses indmeldelsesdato

Educations end date if entered and lower than today + keep alive then he won't be extracted

Activity enrollment enabled

These are added if enabled:

Enrollment start date if entered and lower than today + keep alive then he won't be extracted

Enrollment end date if entered and lower than today + keep alive then he won't be extracted. (If Educations end date is lower then this is used)

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