Difference between revisions of "Attendance Registration Card System"

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Attendance Registration Card System is developed for schools, where students can register their own attendance by swiping a card and checking in when they arrive at the school, as well as checking out when they leave again. By integrating UMS with the card system, it is easy to monitor the students’ attendance. All registrations made through the card system will automatically be available in [[UMS]].
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Attendance Registration Card System is a system developed for schools. The system allows students to register their own attendance with i.e. their Student ID card. The students can swipe their card to check in when they arrive at the school and check out when they leave again. The card system makes it is easy to monitor the students’ attendance, as all card registrations automatically will be available in [[UMS]].
  
Through the user-friendly interface, the teacher can see if everyone has registered correctly and make corrections if necessary. We currently integrate to the Buanco card system. If you prefer to integrate to another card system, please contact us for price and availability.
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Through the user-friendly interface, the teacher can see if everyone have registered correctly and make corrections if necessary. We currently integrate with Buanco card system. If you need integration to another card system, please contact us for price and availability.
  
== Prerequisites ==
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==Prerequisites==
  
=== Supported administrative systems ===
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===Supported administrative systems===
 
All
 
All
  
=== Module requirements ===
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===Module requirements===
 
[[UMS]]
 
[[UMS]]
  
 
[[Attendance Registration]]
 
[[Attendance Registration]]
  
=== Testing after setup ===
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[[Attendance Registration Advanced]]
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===Testing after setup===
 
UMS can receive card information from the external card system.
 
UMS can receive card information from the external card system.
  
=== What to have ready ===
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===What to have ready===
An external card system with terminals (eg. Buanco). The Card System must be able to exchange card information with UMS.
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An external card system with terminals (eg. Buanco). The card system must be able to exchange card information with UMS.
  
=== Is any physical item required ===
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===Is any physical item required===
 
External card system.
 
External card system.
  
=== Should third party be contacted ===
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===Should third party be contacted===
Supplier of card system regarding the exchange of card data.
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Card system supplier regarding exchanging card data with UMS.
 
 
== Installation ==
 
Attendance Registration Card System is part of [[Attendance Registration]]. It will be available when you have the license.
 
  
=== Configurations ===
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==Installation==
Settings can be found under “Modules\Absence\Card servers”
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===Configurations===
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Settings can be found under 'Modules\Absence\Card servers'.
 
[[File:Absencecardcardservers.png|none|thumb|550x550px]]
 
[[File:Absencecardcardservers.png|none|thumb|550x550px]]
  
 
UMS currently supports 2 different card systems:
 
UMS currently supports 2 different card systems:
* Buanco: Covers card systems from Buanco.
 
  
* inLogic: All other card systems.
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*Buanco: Covers card systems from Buanco.
Choose the card system used and click add. See below.[[File:Absencecardcardserverssettings.png|none|thumb|534x534px]]
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=== Card systems ===
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*inLogic: All other card systems.
All card systems supported by UMS works with a web service running on the card system server, which UMS querys on a regular basis for any new card entries (come/go).
 
  
Please note that UMS only supports one card system per installation but it is allowed to use cards only for some of the students/departments.
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==Technical settings==
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All card systems supported by UMS works with a web service running on the card system server. UMS will on a regular basis retrieve new card entries.
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Please note that UMS only supports one card system per installation. It is possible to apply the card systems for selected students or departments.
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Choose the relevant card system and click add. See below.[[File:Absencecardcardserverssettings.png|none|thumb|534x534px]]Enter the necessary information for the card system that are used. See below.
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*'Description': Enter a description for the system
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*'Server/URL': Enter a server address for the server that delivers the data (IP or DNS). If inLogic is chosen for the card system then enter the URL used for data-retrieval
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*'Username/Password/Domain': Enter credentials for the user, which is used for retrieving the data
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*'DB Field': Choose which field used to identify/match the card user to a UMS created user/student. The field used will be different for each system but CPR/SSN is typically used
  
Enter the necessary information for the card system that are used. See below.
 
* 'Description': Enter a description for the system
 
* 'Server/URL': Enter a server address for the server that delivers the data (IP or DNS). If inLogic is chosen for the card system then enter the URL used for data-retrieval
 
* 'Username/Password/Domain': Enter credentials for the user that used for retrieving the data
 
* 'DB Field': Choose which field used to identify/match the card user to a UMS created user/student. The field used will be different for each system but typically CPR/SSN is used
 
 
[[File:Absencecardadd.png|none|thumb|359x359px]]
 
[[File:Absencecardadd.png|none|thumb|359x359px]]
  
=== Service setup ===
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===Service setup===
After the card system settings have been created, it is also necessary to ensure that the service that retrieve the card data is running. Services are controlled through the menu “Settings\Services”.  
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After the card system settings have been created, it is also necessary to ensure that the service retrieving the card data is running. Services are controlled through the menu 'Settings\Services'.  
  
Enter a valid server name under “Absence card import server”. The server needs to have UMS installed and IP access to the card servers web service.[[File:Absencecardservicessetup.png|none|thumb|619x619px]]
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Enter a valid server name under 'Absence card import server'. The server needs to have UMS installed, as well as IP access to the card servers web service.[[File:Absencecardservicessetup.png|none|thumb|619x619px]]
  
Finally, the relevant student needs to have cards activated. This is done per template that are using absence (Templates\Edit).
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Finally, you need to ensure that the absence settings for each template is using cards. You can access it under 'Templates\Edit'.
 
[[File:Absencecardtemplateeditor.png|none|thumb|629x629px]]
 
[[File:Absencecardtemplateeditor.png|none|thumb|629x629px]]
  
Simply check the “Use cards” option on all templates where the card system is used.
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Simply check the box 'Use cards' on all templates where the card system is used.
[[File:Absencecardmanage.png|none|thumb|539x539px]]
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[[File:Absencecardmanage.png|none|thumb|539x539px]]Additionally, you can adjust whether you want to give absence based on Minutes or Lessons.[[File:Attendance CheckInCalculationStrategy.jpg|none|thumb|255x255px]]
 
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If absence is based on Minutes, every minute will count towards a total minutes absence.
== Technical settings ==
 
  
== FAQ ==
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If absence is based on lesson, the student will get a fixed amount of minutes too late, if the student arrive to class within those fixed minutes. Otherwise the student will get full absence<br />
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==FAQ==
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<br />

Latest revision as of 12:25, 11 February 2019

Attendance Registration Card System is a system developed for schools. The system allows students to register their own attendance with i.e. their Student ID card. The students can swipe their card to check in when they arrive at the school and check out when they leave again. The card system makes it is easy to monitor the students’ attendance, as all card registrations automatically will be available in UMS.

Through the user-friendly interface, the teacher can see if everyone have registered correctly and make corrections if necessary. We currently integrate with Buanco card system. If you need integration to another card system, please contact us for price and availability.

Prerequisites

Supported administrative systems

All

Module requirements

UMS

Attendance Registration

Attendance Registration Advanced

Testing after setup

UMS can receive card information from the external card system.

What to have ready

An external card system with terminals (eg. Buanco). The card system must be able to exchange card information with UMS.

Is any physical item required

External card system.

Should third party be contacted

Card system supplier regarding exchanging card data with UMS.

Installation

Configurations

Settings can be found under 'Modules\Absence\Card servers'.

Absencecardcardservers.png

UMS currently supports 2 different card systems:

  • Buanco: Covers card systems from Buanco.
  • inLogic: All other card systems.

Technical settings

All card systems supported by UMS works with a web service running on the card system server. UMS will on a regular basis retrieve new card entries.

Please note that UMS only supports one card system per installation. It is possible to apply the card systems for selected students or departments.

Choose the relevant card system and click add. See below.

Absencecardcardserverssettings.png

Enter the necessary information for the card system that are used. See below.

  • 'Description': Enter a description for the system
  • 'Server/URL': Enter a server address for the server that delivers the data (IP or DNS). If inLogic is chosen for the card system then enter the URL used for data-retrieval
  • 'Username/Password/Domain': Enter credentials for the user, which is used for retrieving the data
  • 'DB Field': Choose which field used to identify/match the card user to a UMS created user/student. The field used will be different for each system but CPR/SSN is typically used
Absencecardadd.png

Service setup

After the card system settings have been created, it is also necessary to ensure that the service retrieving the card data is running. Services are controlled through the menu 'Settings\Services'.

Enter a valid server name under 'Absence card import server'. The server needs to have UMS installed, as well as IP access to the card servers web service.

Absencecardservicessetup.png

Finally, you need to ensure that the absence settings for each template is using cards. You can access it under 'Templates\Edit'.

Absencecardtemplateeditor.png

Simply check the box 'Use cards' on all templates where the card system is used.

Absencecardmanage.png

Additionally, you can adjust whether you want to give absence based on Minutes or Lessons.

Attendance CheckInCalculationStrategy.jpg

If absence is based on Minutes, every minute will count towards a total minutes absence.

If absence is based on lesson, the student will get a fixed amount of minutes too late, if the student arrive to class within those fixed minutes. Otherwise the student will get full absence

FAQ