Attendance Registration Card System

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Attendance Registration Card System is a system developed for schools. The system allows students to register their own attendance with i.e. their Student ID card. The students can swipe their card to check in when they arrive at the school and check out when they leave again. The card system makes it is easy to monitor the students’ attendance, as all card registrations automatically will be available in UMS.

Through the user-friendly interface, the teacher can see if everyone have registered correctly and make corrections if necessary. We currently integrate with Buanco card system. If you need integration to another card system, please contact us for price and availability.

Prerequisites

Supported administrative systems

All

Module requirements

UMS

Attendance Registration

Attendance Registration Advanced

Testing after setup

UMS can receive card information from the external card system.

What to have ready

An external card system with terminals (eg. Buanco). The card system must be able to exchange card information with UMS.

Is any physical item required

External card system.

Should third party be contacted

Card system supplier regarding exchanging card data with UMS.

Installation

Configurations

Settings can be found under 'Modules\Absence\Card servers'.

Absencecardcardservers.png

UMS currently supports 2 different card systems:

  • Buanco: Covers card systems from Buanco.
  • inLogic: All other card systems.

Technical settings

All card systems supported by UMS works with a web service running on the card system server. UMS will on a regular basis retrieve new card entries.

Please note that UMS only supports one card system per installation. It is possible to apply the card systems for selected students or departments.

Choose the relevant card system and click add. See below.

Absencecardcardserverssettings.png

Enter the necessary information for the card system that are used. See below.

  • 'Description': Enter a description for the system
  • 'Server/URL': Enter a server address for the server that delivers the data (IP or DNS). If inLogic is chosen for the card system then enter the URL used for data-retrieval
  • 'Username/Password/Domain': Enter credentials for the user, which is used for retrieving the data
  • 'DB Field': Choose which field used to identify/match the card user to a UMS created user/student. The field used will be different for each system but CPR/SSN is typically used
Absencecardadd.png

Service setup

After the card system settings have been created, it is also necessary to ensure that the service retrieving the card data is running. Services are controlled through the menu 'Settings\Services'.

Enter a valid server name under 'Absence card import server'. The server needs to have UMS installed, as well as IP access to the card servers web service.

Absencecardservicessetup.png

Finally, you need to ensure that the absence settings for each template is using cards. You can access it under 'Templates\Edit'.

Absencecardtemplateeditor.png

Simply check the box 'Use cards' on all templates where the card system is used.

Absencecardmanage.png

FAQ